Tips for Making Dropbox More Helpful for Your Work

Julie Shenkman
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Dropbox has simplified the process of document sharing, making it easier to share spreadsheets, documents, and presentation files with colleagues. This tool is especially useful for administrative professionals who support executives, as well as those who manage large projects with a lot of files. If you just started using Dropbox, here are some ways to make it more helpful in managing your day-to-day administrative activities.

Dropbox makes it possible to access your files from multiple computers and smartphones, so you'll always have access to your most important files. If you want to get the most out of this cloud file sharing service, you must sync your files across all of your devices. Syncing is easy; simply install Dropbox and use the same login information across all of your devices. Once you install the document sharing application, your files will sync whenever you add something to your Dropbox folder.

Advances in mobile technology make document sharing easy, even when you are traveling or working from home. Dropbox recently announced an update that makes it easier to share photos and videos via Android phones, so it is now possible to send people photos and videos right from your Dropbox mobile app. In the past, you had to use an email application to share these files with colleagues. Dropbox representatives have also announced that the Android app now has a notifications feed, which will make it easier to access recent activity. All of these features make document sharing more convenient.

Using Dropbox has several benefits for administrative professionals. Accessing your files from anywhere is one of the most important features of this cloud file sharing service, but you can also use the service to improve communication among your colleagues and ensure the security of your files. Use the document sharing service to give multiple people access to contracts, sales agreements, newsletter drafts, and other important documents. Dropbox keeps a record of all activity for thirty days, so you can even check to see when certain people added or deleted documents. Using Dropbox is also a great way to prevent data loss in the event that your hard drive crashes or you have other technical difficulties at the office. Dropbox also allows you to access your files via the company's website, which means you'll always have a backup in the event you are unable to use your computer or smartphone.

Dropbox is one of the most useful file sharing services for administrative professionals. Whether you are sharing documents with an executive or using the service to collaborate on a large project, Dropbox makes it easy to share files and back up your data in case of technical difficulties. If you are not already using this document sharing service, download the desktop application and start syncing your files.

 

(Photo courtesy of freedigitalphotos.net)

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