If you are looking for an entry-level office job, consider becoming an administrative assistant. The administrative assistant is an essential position in most organizations, and job responsibilities in the modern office go far beyond the traditional typing, filing and receptionist duties of the past. Take a look at these important attributes to see if you have what it takes to become an awesome administrative assistant.
Time Management Skills
Administrative assistants wear many hats, and knowing how to prioritize and properly manage your time is essential to keeping your office running smoothly. A combination of careful planning and necessary flexibility allows you to handle situations that require an immediate response while still meeting deadlines and completing long-term projects in a timely manner. Having a plan for your daily activities helps keep you on track, but your ability to be flexible without dropping anything puts you at the top of the field.
Exceptional Communication Abilities
Both written and verbal communication are a regular part of the administrative assistant position. Administrative assistants compose emails; talk to clients, co-workers and executives; and field phone calls from a variety of sources; and maintaining a professional and competent demeanor is essential. Great communication goes both ways, and having excellent listening skills is just as important as your knowledge of the English language. Learn to listen for information while still being compassionate to the needs of others to ensure both parties leave the interaction feeling heard and satisfied.
Technology and Social Media Proficiency
Administrative assistants are increasingly called upon to handle the responsibilities of a social media manager in the office, updating the organization's social media sites and websites on a regular basis. Stay on top of new developments in the field to execute these tasks with minimal effort. Also, quickly adapting to technology innovations and having enough tech savvy to troubleshoot the common hardware and software problems you encounter reduces downtime associated with learning new skills or waiting for the IT department to respond to a problem.
A Love of Organization
A natural inclination for organizing gives you a head start in the administrative position. An orderly office pairs well with an organized to-do list for staying on track and managing multiple tasks in a satisfactory manner. Having a place for everything and everything in its place allows you to find things when you need them.
The best administrative assistants are at the hub of their office, serving as both confidant and knowledgeable source of information for those with whom they regularly interact. Show others that their willingness to confide is warranted by keeping their secrets safe. Likewise, make sure that any information you do share is accurate and appropriate to the specific situation.
With many corporations downsizing, competition for available office jobs is on the rise. Keep your skills in top shape to find an administrative assistant position that is right for you. After you have secured a position, maintain your skills to become an indispensable part of the team.
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