• Office Management/Staff Office Level 3

    VectrusSpringfield, VA 22151

    Job #2501353688

  • Overview

    • Office Manager / Staff Officer provides support to NGA/Foreign Language and Culture Office necessary to complete associated tasks and responsibilities in several functional areas.


    • Provide services as a focal point for foreign language and related testing.

    • Administer and proctor testing.

    • Ensure proper safeguarding of data, assistance in the accountability and maintenance of the NGA Language Lab and testing room equipment,

    • Update PeopleSoft records on all individuals who take the Defense Language Proficiency Test (DLPT), Oral Proficiency Interview (OPI), or DoD approved foreign language tests.

    • Administer the DLPT for eligible employees, to include federal civilian employees, military personnel, and contractors, if applicable.

    • Schedule the OPI with the Defense Language Institute, when applicable

    • Complete personnel action requests (PARs) for individuals who qualify for foreign language proficiency pay.

    • Work with the other members of HDNF and coordinate and collaborate with NGA Directorates and Offices to ensure the NGA foreign language-testing program meets their requirements.

    • Support HDNF administration of processes for:

    • Submission of PAR after receipt of test results, where applicable

    • Updating PeopleSoft records

    • Maintaining schedules to complete office suspense

    • Documenting reasons for delay and updating schedules

    • Marketing endeavors, to include: regular updating of training announcements to web-page, in-person attendance at NGA sponsored events (NST Conferences, New Employee Orientation, Deployer Conferences and other briefings/office related meetings).

    • Back-up for NGA West for course facilitation to include escorting instructors, receiving and distributing materials.

    • Responsible for regularly updating HDNF's website and correlative training links.

    • Roundtable Culture and Language Exchange Program (RCLEP) to include maintaining the Wiki's and blogs and developing collaborative site for each group.

    • HDNF's point of contact for the New Employee Orientation Seminar (NEOS)-will collaborate with NEOS staff to ensure HDNF programs are presented to new employees

    • Responsible for maintaining HDNF's English enhancement webpage

    • Support the HDNF efforts concerning the NGA Human Geography efforts.

    • Work with members of NGA, DoD, and the IC on response to taskers, to include data calls metrics, corporate communications, business process improvement, strategic planning, and CONOPs



    • Required

    • Bachelor's degree in related field and 7+ years of experience or 15 years of related experience without the degree

    • Minimum 6 months demonstrated experience using DTS.

    • Minimum 12 demonstrated experience tracking and managing formal taskers.

    • Minimum 6 months demonstrated experience using SharePoint.

    • Desired

    • Level 1 proficiency in a foreign language in accordance with the Defense Language Proficiency Test (DLPT)

    • Familiarization with Human Language Technology tools such as Mango, SOFTS, Foreign Language Play-Away, GLOSS, etc.

    • Working Conditions: The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job. Personal Protective Equipment (PPE) is required when applicable; the equipment includes but is not limited to head, hand, foot, torso, respiratory, vision and hearing protection.

    • Physical Activities: Work will require lifting to 35 lbs.; stooping; climbing; prolonged standing; prolonged sitting.

    We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.