Administrative Assistant-Full Time

Description

The Wediko School is seeking an Administrative Assistant to provide support to the Wediko School Program including but not limited to: phones, filing, sorting high volume of mail, maintaining, coordinating and processing of confidential paperwork, report editing, fingerprinting and general bookkeeping.

General Office

• Answer telephone switchboard, direct calls.

• Office opening / closing duties.

• Copy & transmit faxes.

• Log in visitors for meetings, tours, inspections, etc.

• Set up files for new student reports (Weekly Progress Reports, Official Logs).

• Keep medical log and van bags updated with student information.

• Maintain postage meter / account and copier maintenance and repairs.

• Post outgoing mail and packages for shipments such as student belongings.

• Sort mail and faxes. Mailbox maintenance for seasonal and year round staff.

• Weekly Menu - type and distribute.

• Critical Incident Reports (CIR's) - record and file.

• Order office/school supplies.

• Fingerprint new hires and incoming summer staff.

• Back up other members of the administrative team.

Transportation

• Coordinate and update weekly student transportation runs.

• Charge student electronics for travel (phones, i-pods, etc.).

• Set up, collate & distribute weekly student packets.

• Maintain transportation agency list.

• Manage outside vendor transportation as needed.

• File weekly logs to student files.

• Maintain and update weekly the label and school work distribution binders.

• Look up and print directions as needed for van runs and appointments.

• Maintain van reservation calendar, track keys (van log) and Ez Pass transponders.

• Manage EZ-Pass account.

Bookkeeping

• Fill petty cash and check requests, petty cash replenishment & bank runs. Make register entries to QuickBooks. Manage petty cash drawer and reconcile with registers; credit card usage through request sheets & receipts.

• Enter bills from invoices and statements.

• Process & post pay advances and tuition reimbursements

• Manage clothing allowance and travel ledger accounts.

• Monitor checking account balance and request transfers as needed.

• Collect and enter W-9's for vendors, subcontractors and consultants.

Qualifications

• One year work experience in office setting and multi-line phone system.

• Experience with MS Office, electronic calendars, and QuickBooks or equivalent accounting software package as well as a general understanding of bookkeeping practices.

• Must be a well-organized, reliable team member and be able to function efficiently in a fast-paced environment and display both friendliness and professionalism when working with supervisors, coworkers, students, parents and outside vendors.

• Impeccable follow-up skills required.

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Generous time off including up to 20 days per year for new full-time employees, plus 11 holidays, 5 sick days, and 2 personal days

• Health and Dental Insurance that is effective immediately upon hire

• Extensive training to new staff

• Tuition reimbursement of up to $2,400 per fiscal year

• 403(b) Retirement Plan with employer match

• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance

• And more!

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)