ADMINISTRATIVE ASSISTANT

Job Title

Administrative Assistant

Job Description

• Responsible to cover front desk.

• Answer and direct phone calls.

• Organize and schedule meetings and appointments.

• Maintain contact lists.

• Produce and distribute correspondence memos, letters, faxes, and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Provide support to visitors; determine nature and purpose of visit, follow necessary check-in procedures and safety paperwork, direct or escort as necessary to destinations. Also responsible for maintaining an orderly and presentable lobby area.

• Handle multiple projects.

• Carry out administrative duties such us filing, typing, copying, binding, scanning, etc.

• Photocopy, lamination, and print out documents on behalf of other colleagues.

• Support with event coordination

• Provide general office support:

• Order and maintain general office supplies, including supply room.

• Collect, sort, and distribute incoming mail, manage courier deliveries, and bring outgoing mail to local post office.

• Performs other miscellaneous duties as assigned, including but not limited to participation on project teams.

Skills and Qualifications Required

• 4+ years of administrative experience (with a manufacturing company preferred)

• Proficient in computer skills, including MS Word, Excel, Outlook and PowerPoint required

• Excellent communication skill, both verbal and written

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.