Administrative Assistant

16288BR

Administrative Assistant

New York

New York

Job Description

We are seeking an Administrative Assistant to support one of our offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Directors and Agents. This opening requires in person work in the office; Monday to Friday from 9 am to 6 pm.

Responsibilities include, but are not limited to:

• Answer calls, screen calls, take accurate messages, and provide information to callers.

• Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.

• Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.

• Prepare and type board packages, mailing labels, and other documentation.

• Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.

• Basic operational understanding of office printers and copiers, changing toners as needed.

• Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.

• Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.

• Assist SMD with submission of monthly expense reports.

• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.

• Process outgoing USPS mail, UPS and messenger services.

• Coordinate with the Facility team on repairs.

• Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.

• Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.

• Assist with special projects as needed.

Job Requirements:

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.

• 1+ years of experience in a customer centric business environment with administrative duties.

• Previous marketing experience is highly desirable.

• Proficiency in Microsoft Office Suite.

• Excellent interpersonal skills both verbal and written.

• Diligent with excellent organization skills.

• Ability to interact with both internal and external customers at all levels.

• Professional demeanor and ability to defuse difficult situations in a calm manner.

• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.

• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

#LI-DS1

Employment Type

Full-time

Company

The Corcoran Group

About Us

Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran® is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (~~~/) (NYSE: HOUS) is on a mission to empower everyone's next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (~~~/) , Century 21® (~~~/) , Coldwell Banker® (~~~/) , Coldwell Banker Commercial® (~~~/) , Corcoran® (~~~/) , ERA® (~~~/) , and Sotheby's International Realty® (~~~)

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories. Recognized for twelve consecutive years as one of the World's Most Ethical Companies, Anywhere has also been designated a Great Place to Work four years in a row, named one of LinkedIn's 2022 Top Companies in the U.S., and honored by Forbes as one of the World's Best Employers 2022.

At Anywhere, diversity fuels success - for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent - strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity - respecting backgrounds, cultures, perspectives.

You'll find our commitment to diversity reflected in our achievements:

• Forbes 2022 Best Employers for Diversity.

• Forbes 2022 World's Top Female Friendly Companies.

• Recognized on the 2020 Human Rights Campaign Corporate Equality Index.

• Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Women's Forum of New York.

With diversity, we succeed together. We hope you'll join us.

EEO Statement

EOE AA M/F/Vet/Disability