Stantec • Orlando, FL 32806
Job #2672574677
Administrative Assistant - ( 240001AW )
Description
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.
Your Key Responsibilities
Attend to Front Desk
Manage office inventory
Kitchen Supplies
Print room supplies
Schedule meetings, book meetings rooms, handle any special requests
Process invoices and orders
Liaise with property management for any concerns with the office and/or facilities
Serve as point of contact for office vendors/suppliers
Monitor office security system
Office Equipment organization
Office Safety Coordinator - OSEC
HR Office Contact - Onboarding of new employees, I-9 Processing, Separation Checklist
Expense Reports & Travel arrangements for office leadership
Assist with convention & event planning
Update Office Library
Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex
Receive and distribute mail
Point of Contact for Stantec in the Community (Annually)
Point of Contact for 5K Run (Annually)
Point of Contact/Planning for extra activities: International Woman's Day, etc.
Monthly ARC Printer Reporting
Additional duties as assigned
In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.
Qualifications
Your Capabilities and Credentials
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Versatility, flexibility, and willingness to work within frequently changing priorities.
Must be willing and able to take initiative when needed.
Flexibility to learn new skills.
Proficiency in MS Office Suite.
Education and Experience
High School Diploma with minimum of 2-3 years' experience; or post-secondary degree in related field; or equivalent combination of education and experience.
Location and Compensation
Competitive Compensation
Promotional Opportunities
Full Benefits Package to include:
Retirement savings plans with employer-matching contributions
Paid Holidays / PTO / Sick Days
Company paid Life Insurance
Several Optional Plans to choose from: Legal Services, Pet Insurance, Identity Theft Protection, Critical Illness Protection, Discounted Auto & Home Insurance, etc
Check us out on our Website at: ~~~
Planning for your future career at Stantec begins with our focus on you and your talents, passions, and contributions to our community.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-Florida-Orlando
Organization : BC-2194 Buildings-US Florida
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Mar 21, 2024, 1:03:23 AM
Req ID: 240001AW
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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