Conflict of Interest (COI) Program Manager

Conflict of Interest (COI) Program Manager

Job ID

5854

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

SLAC is operated by Stanford University for the U.S. Department of Energy's Office of Science and is one of 17 DOE national laboratories - the most comprehensive research system of its kind in the world, providing strategic scientific and technological capabilities and expertise that cannot be found elsewhere. A major part of the Office of Science mission is supporting the development, construction, and operation of unique, open-access scientific user facilities. The laboratory is home to three Office of Science user facilities: the Linac Coherent Light Source, the Stanford Synchrotron Radiation Lightsource and the Facility for Advanced Accelerator Experimental Tests.

Position Overview

Reporting to SLAC's Deputy Director for Science and Technology and working closely with SLAC Laboratory Counsel, the Conflict of Interest (COI) Program Manager is responsible for leading the enhancement and implementation of SLAC's COI program. The COI program manager will also partner closely with peers at Stanford University and other national laboratories to ensure compliance with federal requirements and Stanford University policies.

Your specific responsibilities include:

• Lead strategic planning and analysis for complex university programs or functions with significant business, regulatory and/or technical challenges requiring subject matter expertise. Manage and direct the development, implementation, administration and evaluation of programs or functions. Monitor trends and recommend programs or functions direction.

• Act as the subject matter expert for School/unit and/or the university regarding the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that span organizational boundaries.

• Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.

• Direct and manage outreach strategy that may include relationship development, communications, and compliance.

• Oversee, implement, and improve existing conflict of interest (COI) disclosure and approval policy and processes, including annual disclosure process and rolling disclosures

• Evaluate and address "low" and "medium risk" disclosures for conflict of commitment, individual COI, and organizational COI in a timely fashion

• Escalate "high risk" conflicts to SLAC Legal and / or institutional review committees; support various groups/committees in addressing these conflicts

• Identify and escalate foreign affiliation disclosures promptly for timely compliance review and required DOE reporting

• Draft COI management plans and coordinate review and execution of same

• Process, review for compliance, and track implementation of Outside Employment and Professional Engagement (OEA) requests, annual disclosures, and COI management plans, with input from SLAC Legal and other Stanford and SLAC offices as needed

• Partner with Stanford's Office of the Vice Provost and Dean of Research (VPDOR) to resolve Stanford/SLAC conflict of commitment and COI matters

• Serve as primary liaison with Stanford VPDOR for Outside Professional Activities Certification System (OPACS), recommending updates and enhancements

• Coordinate complex COI issue management and related discussions with scientific staff

• Partner with and engage in processes run by SLAC Legal, PAO, Procurement, OTL, CRO, faculty, and Stanford VPDOR

• Serve as a resource to Stanford and SLAC faculty and staff regarding SLAC conflict of commitment and COI requirements and processes and provide educational programming from time to time on COI / COC issues relevant to SLAC personnel

• Stay abreast of and maintain expertise in changing COI landscape, regulatory requirements, university policies, and best practices; partner with peers at other laboratories and universities, compare and implement best practices; recommend enhancements to policies and procedures to SLAC management, as needed

• Seek consistency of SLAC practices on COI management with processes at Stanford

• Periodically audit/assess COI program implementation

• Maintain and update SLAC Legal COI webpage, COI process flows, and COI training

• May oversee or supervise staff in the development and implementation of programs or functions.

• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

To be successful in this position you will bring:

• Minimum of ten years of professional level administrative/management experience in a research and development intensive institution or in an employment position that interacted directly with a research and development intensive institution.

• Demonstrated success managing a conflict-of-interest program, preferably at an institution of higher education, national laboratory, or federal contractor.

• Experience facilitating discussions, guiding deliberations, driving solutions, and implementing decisions, including working collaboratively with key decision makers.

• Skill analyzing information and objectives to define problems, identify relevant issues or concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.

• Experience interpreting the varying objectives and needs of staff, investigators and sponsors to provide advice.

• Demonstrated strong written and verbal communication skills, including experience communicating technical and complex, sensitive information in written and oral form in an organized and clear manner.

• Experience analyzing complex and sensitive issues and making judgment calls about the best course of action, understanding both the current and future implications of these decisions.

• Strong organization skills; must be efficient/effective with administrative processes and driving to completion.

• Demonstrated ability to manage and develop training in a national laboratory, academic, or federal contractor environment.

• Experience leading a project team to develop or enhance an electronic COI system, focusing on optimizing functions for faculty and COI program users and prioritization of requirements.

• Demonstrated experience working collaboratively with both faculty and staff; experience working candidly yet respectfully with others in situations involving disagreement or dispute; strong interpersonal skills.

• Experience handling sensitive matters with diplomacy and discretion.

• Experience working with various databases and document management systems. Ability to effectively accumulate and organize data for reporting internally and to federal agencies or entities as required by regulations.

SLAC employee competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.

• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages

• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.

Physical requirements and working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Given the nature of this position, SLAC is open to hybrid or on-site work options.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety, and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1-General Policy and Responsibilities:~~~

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,~~~/.

  • -

• Classification Title: Administrative Services Administrator 4

• Grade: L, Job Code: 4124

• Duration: Regular Continuing

The expected pay range for this position is $163,000 - $204,000 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.