Executive Administrative Assistant

The Executive Administrative Assistant will coordinate the day-to day operations of the VP Sales & Solutions and VP Operations & Supply Chain in all their roles with the organization. This includes, but is not limited to, performing various and complex administrative tasks and projects as assigned. It also requires professionally interfacing with the entire Copeland organization and customers on behalf of the Vice President's.

Duties and Responsibilities

• Coordinates and maintains executives' daily calendar. Organize and schedule appointments, meetings, conferences, teleconferences.

• Plans and arranges domestic and international travel, accommodations, transportation, itineraries, and all correspondence related to arrangements.

• Prepares and reports business expenses including reconciling these expenses with credit card statements.

• Prepares and produces a variety of correspondence, memos, letters, forms, reports, spreadsheets, slide presentations, and other similar administrative activities as requested.

• Plans and organizes meetings, customer visits, organizational meetings, and events including reserving meeting space, arranging for catering, preparing, distributing, and collecting materials.

• Carries out administrative duties such as filing, copying, binding, scanning. Creates and maintains an accurate filing system to organize documentation.

• Maintains and orders office supply inventory.

• Onboarding & offboarding assistance for executives' direct reports.

• Maintains professional appearance, attitude, and behavior at all times and handles sensitive information in a confidential manner.

• Assists others on various tasks and projects, provides information by answering questions and requests. Communicates, participates, and contributes as part of a team.

• Collaborates with leaders across organization to coordinate Kennesaw site visits, including visitor enrollment, meeting space and meal coordination.

• Effectively maintains visitor management system and greets incoming visitors to the Kennesaw site

Working Conditions

• This position is salaried with normal working hours of 8:00am to 5:00pm. Position will be in-office Monday-Friday.

• While performing the duties of this job, the employee may be required to work unsupervised for long periods of time.

• This position requires the ability to handle frequent stressful situations, incoming calls, and internal requests in a friendly, efficient, and professional manner to ensure the positive reputation of the company.

• This position requires excellent communication and organizational skills.

Basic Education & Skills Requirements:

• High school diploma or equivalent experience

• Proficiency in MS Word, Excel, Powerpoint and Outlook.

• Minimum of three years of executive level administrative support experience.

Basic Education & Skills Requirements:

• Bachelors Degree or equivalent experience in business administration

• 5 Years of experience supporting internal leadership in an administrative capacity

Our training programs focus on end-to-end development, from onboarding through senior leadership We invest in our employees to ensure they have the marketplace knowledge, skills and competencies to compete and lead in a global economy. Our training programs focus on end-to-end development from onboarding through senior leadership. Our compensation philosophy is simple: we pay a competitive base salary, within the local market in which we operate, and reward performance during the annual merit review process. Our success is measured by the positive impact we make on people, our communities and the world in which we live. Learn more about us!

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k), tuition reimbursement, and more. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.

Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Diversity, Equity & Inclusion

At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

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About Copeland

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

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