Executive Assistant

Employment Type:

Full time

Shift:

Day Shift

Description:

REQUIRED EDUCATION, EXPERIENCE AND LICENSURE:

Education

• Must possess a broad based knowledge of administrative support, business terminology, meeting planning, and English composition normally obtained through completion of an Associate's degree or two years of college and/or approximately eight years secretarial experience.

Licensure

• None

Training and Experience

• Significant administrative and secretarial experience is required, including a minimum of five to ten years of experience at a senior executive level.

• Must possess proficient knowledge of Microsoft Word, Excel, PowerPoint and Calendar software. Knowledge of electronic mail systems in PC LAN environment.

Job knowledge

• Must be able to develop PowerPoint presentations an have an ability to use multiple computer programs

• Must possess demonstrated ability to handle confidential information and exercise good judgment.

• Must possess strong organizational skills.

• Must possess strong written and verbal communication skills.

• Must be comfortable operating within a collaborative, shared leadership environment.

• Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.

• Must be able to adapt to frequently changing work priorities.

Plans the office workflow in order to ensure the needs of various constituencies are met in an effective and professional manner. Develops agendas, serve as a liaison among committee members, senior management, external consultants, and others for SMMH meetings. Reviews agenda materials and advises as appropriate to ensure completeness, clarity and compliance to SMMH policies and procedures Develops communication for distribution throughout SMMH, including agendas, materials, minutes and the necessary scheduling. Follow-up coordination includes pending issues discussions/decisions. Prepares correspondence for both routine and special matters. Works on special projects as assigned, often serving as a liaison between SMMH and the corporate office, in order to facilitate or expedite various programs and /or projects. May be assigned to facilitate contract management and business associate agreements as necessary. Maintains calendar for the VP/CMO, including the standing commitments, special meetings and conferences without prior clearance. Assists as directed with meetings. Performs follow-up on meeting assignments.

H. Secures travel arrangements for conferences; reconciles expenses for reimbursement

Coordinates arrangements for off-site meetings as needed

Attends to other tasks as assigned.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran