Executive Assistant

Job Description

As an Executive Assistant, you will play a crucial role in supporting company executives, ensuring smooth operations, and maintaining effective communication within the organization. Your responsibilities will encompass administrative tasks, travel coordination, and leveraging Salesforce for efficient workflow management.

Key Responsibilities

• Administrative Coordination: Establish and coordinate administrative policies and procedures for executives, committees, and boards of directors.

• Analyze incoming and outgoing memoranda, submissions, and reports, preparing summary briefs and reports for executives.

• Prepare agendas and arrange meetings for committees, boards, and other key stakeholders.

• Research and Analysis: Conduct research, compile data, and prepare papers for consideration and presentation by executives.

• Assist in analyzing complex issues and recommending courses of action.

• Liaison and Communication: Meet with individuals, special interest groups, and other organizations on behalf of executives to discuss issues and assess potential actions.

• Collaborate with departmental and corporate officials, as well as external associations.

• Travel Coordination: Manage travel arrangements for multiple executives, including booking flights, accommodations, and ground transportation.

• Assist with travel documentation, such as visa applications and travel claims.

• Salesforce Utilization: Leverage Salesforce for efficient data management, reporting, and workflow optimization.

• Maintain accurate records and assist executives in utilizing Salesforce features effectively.

Qualifications

• Experience: 5-7 years of relevant experience as an Executive Assistant or in a similar role.

• Education: A bachelor's degree or equivalent qualification is preferred.

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with Salesforce or other CRM systems.

• Excellent organizational, communication, and problem-solving skills.

• Ability to handle confidential information with discretion.

À propos d'Aston Carter:

Aston?Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune?500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l'équité et l'inclusion

Chez Aston Carter, la diversité et l'inclusion constituent le pont vers l'équité et la réussite de notre personnel. La diversité, l'équité et l'inclusion (DE&I) sont ancrées dans notre culture par?:

• L'embauche des talents diversifiés ;

• Le maintien d'un environnement inclusif par une autoréflexion permanente ;

• La mise en place d'une culture de soin, d'engagement, et de reconnaissance par des résultats concrets ;

• L'assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à ~~~ (~~~) pour connaître d'autres options d'accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.