Sr. Administrative Assistant

Description

JOB DESCRIPTION

• Acts as an individual contributor using independent discretion and judgment.

• May supervise administrative functions.

• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.

• Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.

• Performs complex assignments and resolves issues and problems referred by staff or the supervisor.

• Ability to perform all administrative tasks assigned to lower level administrative roles.

• Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.

• Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.

• Establishes procedures and processes for setting up, organizing, and maintaining various departmental files.

• Retrieves appropriate information upon request for internal and external use.

• Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities.

• Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating.

• Receives and reviews incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures.

• Types correspondence, reports and/or manuscripts.

• Prepares charts and graphs for reports and presentations. Operates standard office equipment including telephones, copiers, fax machines, and computers.

• Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.

• May provide guidance or direct the work of clerical, secretarial or other designated employees.

• May distribute work assignments.

• May train employees and provide input to performance evaluations and other employee transactions.

• Initiates and processes employee transactions after review and approval.

• Assists in investigating employee issues or concerns; determines appropriate course of action.

• Interprets departmental policies and procedures for lower level employees; refers employees to appropriate area for interpretation of organizational policies.

• Works with manager to formulate plan for professional development.

• Attends educational in-services as appropriate.

• Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data.

• Performs other duties as assigned.MINIMUM QUALIFICATIONS:

• High School diploma required, Bachelor's Degree Preferred.

• Five (5) years of progressive related experience.

• Equivalent combinations of education/experience may be considered.

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Division Emory Univ Hosp-Midtown

Campus Location Atlanta, , 30308

Campus Location Atlanta

Department WEM Admin

Job Type Regular Full-Time

Job Number 128311

Job Category Clerical & Administrative

Schedule 8a-4:30p

Standard Hours 40 Hours

Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.