Sr Secretary Biostatistics

The Sr. Secretary performs complex administrative work, often of a confidential nature, in the Department of Biostatistics, requiring the use of judgment to interpret general directions, initiative, and the ability to make decisions relative to efficient office operations while maintaining a thorough knowledge of institutional regulations, policies and procedures.

Key Functions

1.Provides administrative support to assigned faculty and staff including, but not limited to, maintaining and updating Curriculum Vitae, Other Support, biographical sketches, processing travel and various reimbursements, keeping calendars, typing correspondence, assisting faculty with manuscripts, etc.

2.Processes documents for Biostatistics including reviewing documents, logging into appropriate spreadsheet, submitting for signature, copying, and routing as needed.

3.Updates FileMakerPro with all expenditure documents for Biostatistics.

4.Receives, places and transfers calls using appropriate telephone etiquette; answers the telephone in a pleasant, courteous and understandable manner. Process telephone information accurately, takes complete written messages, assures follow-up. Provides information to callers pertaining to services offered in the department. Provides help to misplaced calls by directing to appropriate number.

5.May process mail run twice daily (approx. 10:00 am and 2:00pm depending on mail delivery time). May be requested to deliver and/or pick up documents or other items throughout the institution. Logs deliveries and notifies assistant/customer of delivery.

6.Maintains laptops and a/v equipment including keeping equipment locked when not in use, maintaining in/out log.

7.Serves as main point of contact for booking conference rooms from external users. Posts calendar to conference rooms on a daily basis or more frequently as necessary. Arranges routine conferences according to department specifications, including booking rooms, catering, equipment, etc.

8.Responsible for ensuring paper is loaded in shared printers, fax machines and photocopiers.

9.Maintains and orders office and coffee supplies.

10.Other duties as assigned.

Working Conditions

This position requires

Working in Office Environment

______ No

X Yes

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

X No

______ Yes

Exposure to human/animal blood, body fluids, or tissues

X No

______ Yes

Exposure to harmful chemicals

X No

______ Yes

Exposure to radiation

X No

______ Yes

Exposure to animals

X No

______ Yes

Physical Demands

Indicate the time required to do each of the following physical demands

Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

X

Walking

X

Sitting

X

Reaching

X

Lifting/Carrying

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Pushing/Pulling

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Use computer/keyboard

X

EDUCATION

Required: High school diploma or equivalent.

EXPERIENCE

Required: Two years experience performing responsible secretarial work.

OTHER

Required: Must pass pre-employment skills a test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. ~~~

Additional Information

• Requisition ID: 165868

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 35,360

• Midpoint Salary: US Dollar (USD) 41,680

• Maximum Salary : US Dollar (USD) 48,000

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Remote

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: No

• Science Jobs: No

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