Supply Chain Specialist

Employment Type:

Full time

Shift:

Day Shift

Description:

GENERAL SUMMARY AND PURPOSE:

Procures a variety of supplies, equipment, and services to support the hospital departments daily operation. Requires knowledge of the supply chain ordering system, contracts (and their required compliance), issues, reviews and evaluates requisitions. Monitors order status, backorders and works with the Supply Chain Agents and various hospital departments for authorized substitutes when necessary. Works with vendors for approved product evaluations in collaboration with the Supply Chain Agents. Works as a liaison for Supply Chain with the various Health System departments and colleagues.

SKILLS, KNOWLEDGE, EDUCATION AND EXPERIENCE:

Requires one year of formal education beyond high school or equivalent combination of education experience along with one to two years experience with purchasing and accounting.

Required Skills and Abilities

• Interpersonal skills necessary to communicate effectively with vendors, Supply Chain Agents and Health System department personnel.

• Ability to operate computers to requisition products, resolve invoice issues, run reports as needed for inventory and cost analysis as well as provide system support for Supply Chain.

• Mathematical skills necessary to calculate budget and inventory analysis.

• Analytical ability and creativity required to identify potential cost savings and prepare utilization reports.

• Ability to lift 5-40lbs.

ESSENTIAL FUNCTIONS:

• Initiates and/or enters daily departmental requisitions consistent with hospital supply chain policies; monitors standing orders to maintain appropriate stock levels. Requisitions are to be entered the same day they are received unless they are incomplete.

• Contacts vendor representatives on matters such as vendor performance, special orders, service problems; informs appropriate Supply Chain Agents and management accordingly. Understands and monitors vendor compliance with the Health System and with local contracts.

• Prepares reports of supply utilization; reports unusual utilization trends.

• Works with department management and Supply Chain Agent to develop product needs, determine required inventory levels, investigates and recommends potential suppliers.

• Works with Department Leadership and Supply Chain Agent to develop and facilitate competitive bidding agreements (not currently active in the Health System contract or sourcing).

• Consults with the Manager/Service Delivery Leader and Supply Chain Agent on capital equipment projects and large specialty orders.

• Research new products with approval. Coordinates trial, cost analysis and confirms contract obligations with Supply Chain Agent and requesting department.

• Serves as department representative to other Health System departments such as Engineering to facilitate new equipment check, removal of existing equipment and to communicate to departments any changes or discontinuance of product/equipment.

• Maintains price lists, controls files, and monitors vendor performance records in accordance to purchasing standards. With the assistance of the Supply Chain Agent, will maintain inventory and volume levels.

• Works with Supply Chain clerical staff as needed to process or resolve any purchase order problems, credit issues or returns.

• Required to meet as requested with Supply Chain Agents to monitor remote requisitioning activity and evaluate process and resolve issues.

• Maintains the Invoice Work Queue to resolve any invoice in dispute with accounts payable, vendors, and Supply Chain Agents in a timely manner.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran